The Day View gives a clear, summarized look at all work activities during a single calendar day. It's especially helpful when an employee works in multiple sessions—like clocking in, taking a lunch break, returning to work, and logging in again later. Instead of showing each shift separately, Day View combines them into one line and automatically calculates the total work time for you.
Access to the Day View is available to system administrators and to users (managers, employees, or clients) who have the “Can review Time and Attendance” permission assigned to them.
On the Time and Attendance page, on the Timesheets tab, users can toggle between Day View and Shift View using a switch in the page interface. This allows you to choose whether to review summarized information per day or detailed data per shift.
How the Day View Works
Day View automatically groups all of the shifts that occurred into one summarized entry. A number indicating the total count of shifts for that day is displayed above the date. This makes it easier to review high-level activity without getting lost in too many rows of data.
Users can click the expand button on the right side of a summarized day entry to reveal all individual shifts for that day. Multiple days can be expanded at the same time for easier cross-day comparison.
The Day View on the T&A Timesheets includes the same key columns as the Shift View, such as:
Employee Name
Alias ID (hidden by default)
Location
Computer (hidden by default)
Team
Team Description (hidden by default)
Job Title (hidden by default)
Date
Clock-In
Clock-Out
Work Time
Computer Activity
Manual Time
Productive Time
Unproductive Time
Neutral Time
Idle Time
Break Time
Meeting Time (requires calendar integration)
Meeting Passive Time (requires calendar integration)
In addition, a Date column is shown with a shift count, indicating how many shifts were grouped into that day.
If an employee used more than one computer during their shifts, the Computer column will display the text “Multiple Computers”. Hovering over this message will show a list of all devices used.
Clock-In and Clock-Out Details
The Clock-In column shows the earliest clock-in time recorded for that day across all shifts.
The Clock-Out column shows the latest clock-out time recorded for that day.
If the employee had scheduled shifts, you’ll also see visual indicators for early or late clock-ins, overtime, or undertime. These icons are displayed only on the scheduled shifts themselves, when the user expands a summarized day entry.
The Summarized Day entry shows total employee activity grouped by calendar day, including overnight shifts that began on that day.
The Work Time column excludes any overlapping time, such as in cases with overlapping shifts.
If an employee forgets to clock out, the system automatically records an assumed clock-out time to close the shift. In those cases user can clearly see grey highlight on the time in the Clock-out column on both individual shifts and summarized day level.
Work Time and Time Category Summaries
All relevant time categories are automatically summed up at the day level. These include:
Total Work Time
Computer Activity
Manual Time
Productive Time
Unproductive Time
Neutral Time
Idle Time
Break Time
Meeting Time
Meeting Passive Time
It’s important to understand that the total Work Time shown is not just the time between the first clock-in and the last clock-out. Instead, it reflects the sum of all actual work periods throughout the day. Any overlapping sessions—such as when an employee uses multiple devices at once—are automatically excluded to prevent double-counting.
This method is especially helpful for companies using VDI or remote desktop solutions, ensuring that simultaneous device usage doesn’t artificially inflate recorded Work Time.
Break Overage
If an employee exceeds the allowed break time across multiple shifts, the total excess break time is shown in red in the Break Time column on both individual shifts and summarized day level.
Overnight Shift
If a shift starts on one day and continues into the next (crossing midnight), it will still be attributed to the day it began. This is visually marked in purple in the Clock-Out column to indicate an overnight shift on both individual shifts and summarized day level.
Utilization (%) score on the Day View
Utilization percentage tells you how much of the expected time was actually spent productively. How this is calculated and displayed depends on the utilization formula in use.
Active and Work Time Formula
Utilization % is calculated and shown on both individual shifts and summarized day level.
Fixed Time Formula
Utilization % is calculated and displayed at the day level based on the expected total time.
Utilization % is not applicable and therefore shown for individual shifts - N/A will be displayed.
Scheduled Time Formula
Utilization % is only shown for individual shifts and days which contain scheduled time, also taking into account time outside the schedule (or not) if the formula is set up that way.
Utilization % is not applicable and therefore shown If a shift or day does not have any scheduled time - N/A will be displayed.
CSV Export Behavior
When exporting timesheets data in CSV format from the Day View, only day entities are exported. If you want to access individual shifts in a CSV format, you can do that by exporting from the Shift View.