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Setting up Attendance Alerts
Setting up Attendance Alerts

A Step-by-Step Guide to Receiving Real-Time Updates on Attendance Discrepancies

Sarka Valkova avatar
Written by Sarka Valkova
Updated over a week ago

Receive timely notifications on attendance and security incidents. Learn how to set up and customize alerts for enhanced transparency in your day-to-day work.

Alerts are accessible to administrators and managers alike.

How to Set up Attendance Alerts

Stay on top of your team's attendance in real time, regardless of where they work. Creating a new alert is possible from either the Alerts page or Settings β†’ Alerts by clicking on the New Alert button.

1. Select Alert Type

After clicking the New Alert button, you will be prompted to customize your alert. Start by selecting the type of alert you wish to receive real-time insights about. Choose from:

1. Idle Time alert

2. Break Time alert

3. Missed Clock In alert

4. Absent Days

Throughout the entire process, you will be guided by helpful tooltips.

2. Name Your Alerts

After selecting the alert type, give the alert a descriptive name. This ensures a clear understanding of the alert's purpose when you see it on the Alerts Dashboard Overview.

3. Set the Conditions

By setting conditions, you can further customize your alerts to your specific needs.

  • Idle time alert - Define the threshold at which employee idleness becomes a concern for your organization. The minimum value you can enter is 10 minutes, and the maximum is 120.

  • Break time alert - This alert will be sent when an employee exceeds their regular allocated break time. No condition is required for your input.

  • Missed clock In alert - Set a specific time and choose a specific time zone to receive alerts when certain employees do not clock in on time. By specifying the timezone, you can tailor alerts to each employee or team based on their location.

  • Absent days - Specify the number of days for triggering an alert. Please note that we currently do not account for PTO, sick days, etc., but this functionality will be available soon with calendar and HR tool integrations.

4. Decide Who Receives Notifications When and Where

  • Team & Employees: Specify the teams and employees for whom you want to set up alerts. This is based on the teams you oversee.

  • Days: Determine which days you want to set up alerts for.

  • Recipients: Determine who will receive these notifications. Recipients are determined based on the teams you oversee. For example, if you are a manager setting up an alert, you will be the only recipient due to your scope.

5. Delivery

Determine if you want to receive in-app notifications, email notifications, or both. The delivery method is also based on the teams you oversee.

If you choose to receive alerts via email, you will receive them for all the alerts you've selected within 10 minutes of the alert being triggered. At the bottom of the emails, clicking on Find out more will redirect the user to the Logs page, where they will find filtered alerts from the email.

Now, you are ready to click the Save button and start receiving alerts! All notifications you see after clicking on the notification bell list will be sorted from newest to oldest.

β€‹πŸ‘‰ Learn more:
​How to set up Security Alerts

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