When Admins have set the tracking of Employee users, the users will be able to review their own on the Insightful Employee dashboard, if their permissions have been set to enable that.
Employee users can access the Dashboard by clicking on Open Dashboard from their Insightful widget (or, alternatively, by right-clicking on the Insightful icon from the sys or app tray and then clicking on Open Dashboard).
Locating Insightful Widget is different for users of different Operating systems:
For macOS users the Insightful widget can be found in the Menu bar in the upper right corner.
For Windows users the Widget can be found in the hidden icons on System tray in the lower right corner.
Users with Insightful running in Stealth mode on their devices will not be able to access the Widget.
If Employee Dashboard is bookmarked and accessed via browser directly, it might be unreachable. Each visit to the dashboard should be from the widget or Insightful icon.
Employee Dashboard Layout
Employee dashboard is customizable so the information Employees will be able to see on it is completely dependent on which permissions Admins and Managers with the needed tracking settings permissions enable them in Insightful application's settings.
The Dashboard looks the same as Admin and Manager ones but showing data enable by only certain permissions (most of these can be allowed/restricted by Admins and Managers with the needed tracking settings permissions).
Columns that are visible to Employees on the Timesheets tab on Time and Attendance page:
employee name
location
team
team description
job title
date
clock in
clock out
work time
computer activity
manual time (if they have permission
can add manual timeorcan analyze their own utilization)scheduled meeting time (if they have active calendar integration)
meeting passive time (if they have permission
can analyze their own utilizationand active calendar integration)break time
idle time (if they have permission
can analyze their own utilization)
Employees with the "Employees can analyze their own utilization" permission also see a Total Hours card on their Dashboard, showing a summed total for a selected date range (e.g., Last 14 days or a custom range) — useful for viewing biweekly or other period totals without manually adding daily rows.
Quick Employee Switching
The Individual Employee page includes an employee switching feature that allows Managers and Admins to quickly navigate between active employees without returning to the main Employees page.
By clicking on the employee's name, a search bar will appear displaying all active employees available within the user's scope.
This feature is not available on the Employee Dashboard view for Employees.
Setting What Employees Can See
In bulk
To change what Employees can see in their Dashboard, edit their tracking profile. The changes apply to everyone assigned to that profile (shown in the Scope column). To change which profile a team or an employee uses, use the Teams or Employees tab instead.
Go to Settings → Tracking Settings. The Manage tab lists your tracking profiles.
Click the three dots at the far right of the profile you want to change and select Edit.
Click Next Step until you reach Tracking Details.
Under Permission Settings, turn on the options you need, such as Employees can analyze their own utilization, Employees can see used apps and websites, or Employees can add manual time.
Click Next Step until you reach the last step, then click Save.
Dashboard Visibility
Permissions take effect only if the tracking profile is set to Visible tracker. If it is set to Stealth tracker, employees can’t open the Dashboard or see any of their data, regardless of their permissions.
Profiles for personal computers are always visible.
To check visibility, go to Settings → Tracking Settings. The Visibility column on the Manage tab shows the mode of each profile.
To change it:
Click the three dots at the far right of the profile and select Edit.
In the first step, Type, select Visible tracker.
Click Next Step until you reach the last step, then click Save.
Individual
To change what an individual employee can see in their Dashboard without changing it for anyone else, create a tracking profile specific for that particular employee:
Go to Settings → Tracking Settings and click Add New.
In the Type step, choose the computer type the employee uses and Visible tracker.
In the Tracking Details step, choose what the employee can see under Permission Settings.
In the last step, Name & Scope, name the profile and add only this employee.
If a profile with the right permissions already exists, assign the employee to it on the Employees tab instead (see Assign Tracking Settings Profiles). Other employees can be added to the same profile later.
Permissions
Permissions that Admins and Managers with the needed tracking settings permissions can set will enable Employees to see various different sets of data about them. For example, if the Employees can analyze their own utilization permission is granted, the employees will be able to view their productivity metrics and time-tracking dashboard.
Productivity
The data on productivity will show Employee users their computer activities time, their productive/unproductive/neutral times, their Idle time - Time and Attendance dashboard, and their own Employee page.
If this permission is not checked employees will still have core access and see their attendance data - Work time and their Clock In/Clock Out timestamps. Productivity data will appear as all zeros and all Work time will be displayed as Idle.
Apps & Websites Usage
If enabled, this will allow Employees to see information on which apps & websites they've used on the Dashboard.
Add Manual Time
Allowing this options makes it possible for Employee users to submit their time manually from their respective Dashboards and it will be sent to a relevant Admin / Manager for approval.
Tasks
If you use Insightful for project management (part of the Workforce Analytics plan), it’s crucial for you to allow employees to track their time on tasks which will activate this feature and add Insightful Task Widget to their devices allowing them to start/stop timers for their tasks and see data on projects and tasks they are working on.
For your employees to be able to see data related to Tasks your Insightful Visibility cannot be set to Stealth.
With this permission allowed you can further allow employees to add new tasks to an existing project themselves.
Screenshots
If permitted, Employees can also see their own screenshots, or even have the ability to delete them. If personal or sensitive info is caught in a screenshot, employees can review or delete it and have control of their privacy.
