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Timelines report
Timelines report

How to analyze data from Timelines activities report

Uros Maksimovic avatar
Written by Uros Maksimovic
Updated over a week ago

Feature introduction

Timelines, the activity report dashboard will help you analyze all activities per day for all Employees that were active during that chosen day under one view, in order to help you with managing shift coverage and quickly comparing Employees based on their activity.

Timelines dashboard consists of Employee name, Team name, current active time and activity timeline graph columns. Team name and Active time columns are optional and can be included / excluded from the dashboard view. There are also filters and search box to help you get more specific data for certain teams or employees.

Timeline graph itself consists of daily active time, idle time, break time and break time overages (if overage is allowed and set up in Insightful tracking settings). Hovering with your mouse over each section of a timeline graph will reveal more info about it.

Additionally you can see summarized data on the top of the graph showing per hour activities of all employees during the selected date.

How to use

Timelines activity report dashboard is available out of the box without any setup required.

You can reach this dashboard by clicking on Activities > Timeline tab.

Dashboard itself can be customized to match your preferences by utilizing time picker / calendar, Filters, and by including or excluding some columns to gain more viewing real estate or more data displayed.

  • Time picker / Calendar can be set to any desired date you wish to view the data for.

  • Filters can be utilized to filter displayed data by employees and / or by teams.

  • Columns that you can add / remove to display or hide Team name and total active time for selected date.

Once you have your customized view in front of you, you can start analyzing activities data for multiple employee users at the same time.

Timeline graph and activity tooltip

The timeline graph shows the daily activities chronologically for each day.

  • Active time is displayed as purple boxes on the graph and when hovering over them, a tooltip reveals additional info:

  • Idle time is displayed as white box / area with purple lines.

  • Break time will be represented as lighter blue areas, while

  • Break time overage will be represented with darker blue colour.

Idle time, break time and break time overage tooltips also show more details when hovering over them. - Start / end timestamps and total time of the logged activity / inactivity.

  • Summarized data row is the top row on the graph. It allows you to see the number of active users per day per hour.

    The highest bar represents the hours with the highest number of active minutes in that day; Non-existent bar represents no activity in that hour; All the other values are relative to the two explained above.

    Hovering over each hour's bar reveals a tooltip, showing timespan, number of active employees vs total employee number, number of employees that were on a break and a number of employees which had a break overage, followed by a number of productive unproductive and neutral apps and websites usage and view logs button :

Note: If there are no activities for a chosen day, or the Employee/Team that is filtered does not have any activities, a No Data screen is presented. Furthermore, only employees that have had activities logged for selected date will appear on the dashboard. Ones that were not active that day will not appear on the list.

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