The employee Timeline helps you identify patterns in an individual's work routine. Admins and Managers can review several days at once and notice, for example, that an employee is often idle during certain hours, takes breaks at the same time every day, or splits the week between the office and working remotely. These insights support fair evaluations and targeted performance improvements.
For each day you get a breakdown of active time, idle time, breaks, manual time entries, meetings, scheduled hours, location and productivity, in the same format as the team-wide Timeline report.
How to find an employee's Timeline
Go to Employees, click the employee's name, and open the Timeline tab on their employee page.
Each row is one day with work time, oldest first; days without any work time are left out. The Date column shows the day's active time (computer time plus approved manual time), utilization and, if Engagement Level is turned on, engagement. The graph shows the day's activities on a shared time axis, so you can compare start times, breaks and meetings across days at a glance.
If there is no activity in the whole selected period, the Timeline shows a No Data screen.
Choosing the days to compare
Use the calendar to pick the period. Preset ranges run from Today and Yesterday through This Week, Last 7 Days, Previous Week, This Month, Previous Month, Last 3 Months and Last 6 Months, or pick your own dates. One period can be up to 185 days long, the length of Last 6 Months.
At the top of the calendar you can switch between Employees' Time Zone and Organizational Time Zone.
Reading the timeline
The legend, colors and layers are the same as in the team Timeline:
Activity: Active time, Passive meeting, Scheduled meeting, Break (with the overage in darker blue), Manual time (solid = approved, dashed = not reviewed, dotted = processing), Idle time, Scheduled hours.
Hover over a legend item for a short explanation. Use Filter layers (the sliders icon) to hide layers you do not need; the choice you make here is kept separately from the team report. Use the zoom buttons (magnifying glass with + or −) to look at part of the day in more detail.
Where and how productively they worked, day by day
Each day row carries two layers alongside the activity bar, which is what makes multi-day comparison useful: you can see in one glance which days were office days and which were remote, and on which days the time went to productive work.
Location band: the band above each day shows where the employee worked from and when: the name of the office location (Office • Auto-detected for an office found by location auto-detection), or Remote. A hybrid day shows as a split band, so a pattern such as "office mornings, remote afternoons" stands out across the week. The band needs an office location and location auto-detection to be set up.
Productivity strip: the strip under each day colors active time as Productive (green), Neutral (gray) or Unproductive (red), based on the team's app and website labels. Compare the strips down the page to spot days or hours where unproductive time clusters, then click a slot to see which app it was. If you change an app's label, days tracked before the change keep the old label.
Productivity and location are kept for 3 months. For older days, each row shows only the activity bar.
Detailed insights for any moment
Move the mouse over a day to highlight the nearest slot, then click it to open the Slot details panel. The panel shows the slot's type, duration and time range and, where available, the meeting it overlaps, the employee's location, productivity and engagement for the slot, the top apps and websites used, and the screenshots and screen recordings captured during it. Screen recordings show only if your organization has the Screen Recording add-on.
Use ← → to move between slots in the same day, ↑ ↓ to jump to the same time on the previous or next day, and Esc to close. For a minute-by-minute view of the apps and websites the employee used, open the Logs tab on the Activities page. See Activity Logs.
Activity Logs are part of the Workspace Security add-on.
Seeing exactly which apps and websites an employee used
The Timeline tab is great for spotting patterns over a day, and the Slot details panel shows the top apps for any single slot. If you need the full list of apps and websites the employee used in a period, with the productivity label attached to each one, open the Utilization tab on the same employee page, pick your time period, scroll to Top Apps and Websites and click View Total Usage for the complete per-app breakdown. This is the fastest way to check, for example, whether a site is labeled Neutral for one employee but not another.
Overnight shifts
For employees who work overnight, the day's graph continues past midnight. All activity is attributed to the day the shift started, even when it ends on the next calendar day, and the shift doesn't appear again in the next day's row. Midnight is marked with a pill with a moon icon in the header (for example Midnight · Wed, Aug 19), a dashed line and a light tint over the hours after it.
Permissions
Admins can see every employee's Timeline. Managers see the Timeline of the employees in their scope, including everyone in their Org Groups, if they have the View Activities permission (under Activities in the Manager's feature permissions). Admins give it in Settings → User Management when adding or editing the Manager. See Setting up Manager user role.