Creating and Using Custom Tags

Use Custom Tags to Organize Apps and Websites in a Way That Best Fits Your Team's Needs

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Written by Katarina Dakic
Updated over a week ago

With the ability to create unique custom Tags and apply them to various apps and websites in accordance with their specific needs, Admins and Managers (with the needed permission) are able to personalize reporting and gain more in-depth insights into how much time their employees and organizations spend on apps and websites denoted by different tags.

Admins and Managers can create their own tags or choose from our predefined list and are able to apply multiple tags to each app/website. They also have the option to use colorful tags as a quick way to recognize apps and websites at a glance, and have granular control over tag management including creating, applying, editing and merging tags.

Predefined Tags

To manage your tags, go to Settings → Productivity → Apps & Websites tab. We prepared seven predefined tags you might want to start with:

  • Billable

  • Nonbillable

  • Collaborative

  • Distraction

  • Focus

  • Personal

  • Learning

Creating Your Own Tags

There is no limit to how many tags you can create. To create custom tags that are different from the predefined list, you can either do it in the Tags Settings or within the very list when applying your tags. Simply click on Create new tag.

In Tags Settings

When you click on Tags Settings, a side panel will open containing the list of all current tags. Create a new tag by typing its name into the bar at the top of the list and then clicking Save.

After saving your new tag, you can rename it or delete it at any time. Additionally, you have the flexibility to choose a preferred color for the tag.

If you are an Admin, you can also merge tags. This can come in handy when multiple admins create similar tags, and you want to combine them into one for consistency.

In the list of Tags

You can quickly create a new tag within the list when applying your tags. The Tags option appears when you either select one app/website:

Or when you select multiple apps/websites and then click on Select settings:

You can create your tag by clicking on Create new tag, typing its desired name and then clicking Create.

Applying Tags

Having created your desired tags, you can apply them to all apps and websites. This can be done from the Productivity Settings page or the individual app or web page.

Productivity Settings page

To apply tags, click on a tag for each app or website, and the list of existing tags will appear. Select the desired tags and click Save. If an app or website doesn't have any tags, you’ll get an intuitive message Add new tag prompting you to label the app or website.

Individual App or Website page

You can also apply or change tags from the individual app or web page, both in the Overview tab and Teams tab.

Overview Tab

Clicking on the tags will access the list of all existing tags, allowing you to choose a different tag, remove assigned tags, or create new ones.

Teams Tab

You can perform the same actions from the Teams tab, allowing you to manage tags for a specific app or website differently for individual teams.

You also have the option to reset tags back to organizational-level settings by clicking the Reset button.

Applying Tags In Bulk

You can speed up the process by applying tags in bulk. Choose the apps and websites you want to assign a specific tag to and click on Select Settings → Tags → choose all the desired tags you want to apply.

Filtering Apps & Websites By Tags

You can categorize all apps and websites by tags. Navigate to Add Filter → Tags → choose the tags you want to filter the list by.

Tags related Permissions

Admins

As an admin, you have the ability to:

  • View the complete list of tags

  • Create tags

  • Apply tags

  • Remove and delete tags

  • Edit tags

  • Merge tags for apps and websites on a company level

Managers

As a manager, with granted permission, you can:

  • View the complete list of tags

  • Create, apply, remove, override, and edit tags on the level of the team you are managing

Managers do not have permission to merge tags

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