How To Use Custom Tags

Organize apps and websites your way

Sarka Valkova avatar
Written by Sarka Valkova
Updated over a week ago

With custom tags, you have the flexibility to personalize your reporting and create unique tags to label apps and websites according to your specific needs.

By creating custom tags, you can dive into comprehensive reports and see how much time is spent on different tags.

The feature lets you apply multiple tags to each app/website. You can create your own tags or choose from our predefined list. You also have the option to use colorful tags as a quick way to recognize apps and websites at a glance.

Let's have a look at how you can work with tags.

Predefined Tags

To manage your tags, go to Settings => Productivity => Apps & Websites Tab. We prepared seven predefined tags you might want to start with:

  • Billable

  • Non-billable

  • Collaborative

  • Distraction

  • Focus

  • Personal

  • Learning

How To Create Your Own Tags

Good news! There is no limit to how many tags you can create.

To create custom tags that are different from the predefined list, you can either go into Tags Settings or create them on the spot within the list when applying your tags. Simply click on Create new tag.

Tags Settings

When you click on Tags Settings, aside panel will open containing the list of all current tags. Create a new tag by typing its name into the bar at the top of the list.

After saving your new tag, you can rename it or delete it at any time. Additionally, you have the flexibility to choose apreferred color for the tag.

If you are an admin, you can also merge tags. This can come in handy when multiple admins create similar tags, and you want to combine them under one for consistency.

Create Tag On The Spot

You can quickly create a new tag within the list when applying your tags by clicking on the Creating new tag.

How To Apply Tags

After creating your desired tags, you can apply them to all apps and websites. This can be done from the Productivity Settings page (Apps & Websites Tab) or the individual app or web page.

  1. Productivity Settings page - Apps & Websites Tab

To apply tags, click on a tag for each app or website, and the list of existing tags will appear. Select the desired tags and click Save. If an app or website doesn't have any tags, you’ll get an intuitive message Add new tag prompting you to label the app or website.

2. Individual App or Website page

You can also apply or change tags from the individual app or web page, both in the Overview tab and Teams tab.

Overview Tab

Clicking on the tags will access the list of all existing tags, allowing you to choose a different tag, remove assigned tags, or create new ones.

Teams Tab

You can perform the same actions from the Teams tab, allowing you to manage tags for a specific app or website differently for individual teams.

You also have the option to reset tags back to organizational-level settings by clicking the Reset button.

How To Apply Tags In Bulk

You can expedite the process by applying tags in bulk. Choose the apps and websites you want to assign a specific tag to and click on Select Settings => Tags => choose all the desired tags you want to apply.

How To Filter Apps & Websites By Tags

You can categorize all apps and websites by tags. Navigate to Add Filter => Tags => choose the tags you want to filter the list by.

Permissions

As an admin, you have the ability to:

  • View the complete list of tags

  • Create tags

  • Apply tags

  • Remove and delete tags

  • Edit tags

  • Merge tags for apps and websites on a company level

As a manager, with granted permission, you can:

  • View the complete list of tags

  • Create, apply, remove, override, and edit tags at the team level you are managing

Managers do not have permission to merge tags

Did this answer your question?