Not Seeing Captured Screenshots

Learn more about Insightful's screenshots capturing function to better understand how to resolve most common challenges you may come across

Uros Maksimovic avatar
Written by Uros Maksimovic
Updated over a week ago

If, as an Admin or a Manager with the needed Permission, you are not seeing Screenshots captured for yourself or a member of your team as you would have expected, please refer to this guide to better understand how and when screenshots are captured in Insightful as well as why they might not be appearing in your application dashboard.

Screenshots missing for certain dates

  • You will see only the screenshots for the date (or dates) you have selected on the calendar in the upper left corner of your Screenshots page in Insightful:

In accordance with our policy, captured screenshots are kept for two months after which they are being deleted.

Screenshots not always appearing when expected

  • Screenshots will not be taken while an employee is Idle.

  • Screenshot intervals are randomized, you will not see them appear within the same time span between two of them,

  • If employees are using personal devices - Insightful will only capture screenshots when an employee is clocked in and never when they are clocked out, or on a break.

Screenshots are black or showing desktop with no content on them

  • If all screenshots are black for a user with Windows OS, check if they have installed any privacy controlling third party software at the time you started seeing black screenshots,

Verifying your Screenshots settings

  • Make sure you set up Screenshots in Settings β†’ Tracking Settings,

  • Validate if shared settings have been overridden at the individual employee level as this could potentially change/disabled this functionality.

    • Verify it by clicking on the employee name and clicking the on settings button next to their name.

  • If you have merged employee users make sure that the employee user(s) you are utilizing after the merge (whether its the source or the destination employee or both) have their Screenshots settings adjusted the way you want them,

  • If you need to activate more screenshots then you currently have, go to Settings β†’ Tracking Settings and you can set Insightful to take up to 30 screenshots per hour for each employee.

Verifying your Antivirus and VPN Settings

You would need to validate if your data is being synced in the first place. The easiest way to do this is to check a date on the Timesheet of an employee you know has been working on that date. If no data is shown on the Timesheet then most likely its either your Internet connection or your Antivirus software blocking the data.

For Screenshots to appear as expected in your Insightful dashboard, the application and data must not be blocked by your Antivirus or VPN software.

Antivirus Settings

Insightful is tested with most of modern Antivirus softwares and there are no known conflicts with any of them. We do, however, recommend creating an Insightful exception / exclusion in your active Antivirus to have Insightful syncing data.

Still having issues with Screenshots?

If you are still having issues with screenshots after going through this guide, please contact us at: and include the following information so we can expedite our support:

  • Name of the employee,

  • OS user is running on their computer (Windows or macOS),

  • Period of time for which you don't see the screenshots,

  • Any other reporting discrepancies or missing data besides screenshots,

  • Any other information you believe will be relevant.

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